Have you setup an email signature yet?

A signature on your email helps automate your salutation at the end of your email, provide valuable contact information, and possibly an advertisement for a product or a disclaimer of privacy.  Setting up a signature in your Microsoft Outlook can save you valuable time when you are sending emails on a regular basis.

To adopt brand awareness and consistency within the Westview Co-operative Association, we have adopted a standardized signature that should be used for all out going email.  

So how do I set up a signature?

The following tutorial will outline the steps required for setting up your signature using Microsoft Outlook. (Please note if you are not using Microsoft Outlook and need assistance in setting up your email signature please feel free to reach out for assistance by submitting an email ticket to our new online HelpDesk https://helpdesk.westviewcoop.ca)

Below is a step by step walk through for Outlook 2013, 2016, 2019, and Desktop Outlook 365

• Click on File in the menu bar then click Options.
• In the Outlook Options screen click on Mail on the left-hand side.
• Now click on the [Signatures…] button on the right-hand side.

You now have a signature editor window open called Signatures and Stationery where you create your signature.

• Click on the [New] button.
• Type an identifying name for your signature “My Signature” and click the [OK] button.
• Now in the edit signature box you can create your signature just like using Microsoft Word to create a letter.

I have provided an example signature in a Microsoft Word download (link available below) that you can copy, and paste from, then edit to change information to match your name, position, and relevant contact information:

Link to Microsoft Word Document: Email_Signature_Example.docx

• Click on the [Save] button to save your signature.

Now on the right-hand side of the Signature and Stationery window there are 2 drop-down boxes, one is for New messages: and one is for Replies/forwards:

• Click on the drop-down arrow for New messages: and select your signature from the drop-down list.  Do the same for the Replies/forwards: if you would like to include a signature with those emails as well.
• Finally Click the [OK] button for the Signatures and Stationery window.
• Then click the [OK] button on the Outlook Options window.

That’s it, you have now created a Westview Co-op approved branded email signature.  Thank you for taking the time show pride in out brand and facilitating consistency within the Westview Co-op Organization.